The proposal is to vary the Financial
Management System to take up the optional 2 year extension, add a
further 12 month extension, and add two new modules (Business Tax
Portal and Spend Analysis).
Varying the contract as proposed represents value for money as it
postpones the need for a new procurement exercise and the potential
cost and resource implications of onboarding a new supplier. It
also means the council gets the maximum possible benefit of the
previous procurement. The Business Tax Portal is required for the
Council to comply with the Government's 'Making Tax' Digital'
agenda, and the Spend Analysis module will make the Commercial
Services team more efficient and help to identify opportunities for
savings e.g. by packaging similar contracts.
The total value of the proposed variation is £500,000 and
this will bring the total value to over £2m.
Decision type: Key
Reason Key: Expenditure > £500,000;
Decision status: Recommendations Approved
Wards affected: (All Wards);
Notice of proposed decision first published: 11/12/2020
Decision due: 18 Jan 2021 by Cabinet
Lead director: Interim Executive Director of Finance and Digital
Contact: Tom Davis, Project Officer Email: tom.davis@merton.gov.uk.
Documents to be considered: Officer report.