The Director of Corporate Services, Caroline Holland, briefly
introduced the report. She drew the task group’s attention to
the forecast year end underspend of £1.2m, adding that it is
still early in the financial year so the position is likely to
change. She highlighted the mixed position in relation to
departmental spend as set out in section 3 of the report, and the
forecast underspend on corporate items shown on page 12. She said
that regular updates on the capital programme would be provided and
that the accuracy of predicted capital spend is continuing to
improve.
The task group noted the £222k transfer to the capital
programme. Members requested more detail on the two Transport for
London Biking Borough Schemes and noted that the borough has passed
stage one of the shortlisting process for a Mayor of London cycling
funding scheme. ACTION: Head of Democracy Services to ask Director
of Environment and Regeneration for the details of these
schemes.
In
response to a question on corporate items, the Director confirmed
that the line “investment inc” on appendix 2 refers to
investment income, which is predicted
to be higher than in the original budget and is greater than the
re-profiled cost of borrowing. The task group welcomed the more
finely tuned approach to profiling investment income and the cost
of borrowing.
Members asked a number of questions in order to understand the
background to the financial decisions that they are required to
make at Council. The responses of the Director and the Assistant
Director of Resources, Paul Dale, are set out below:
Departmental summary
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The performance of the new Local Welfare Support
discretionary scheme is being closely monitored and all claims are
thoroughly checked. The underspend is partly due to applicants who
want cash rather than the food and other vouchers offered under the
scheme. This has also been experienced in other parts of London.
The uptake on furniture and white goods offered under the Scheme
has also been lower than expected.
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Vacant posts are kept under review and deleted if
not needed.
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Shared services have released savings but this is
not always the primary motivation behind the shared services
approach, for example resilience and quality are often main
drivers. Existing shared services are kept under review in terms of
both service performance and costs. The Director emphasised the
importance of choosing partners carefully so that they could work
together in a compatible way and also to make sure tools are in
place for continuous improvement.
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The underachievement of income in corporate
communications has been included in the public value review. There
will be an update on the pilots to the Overview and Scrutiny
Commission on 19 September 2013.
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The Council is working closely with the Citizens
Advice Bureau on the use of bailiffs and has found that current
practice is already in accordance with forthcoming government
regulations. Income expectations will be re-set to reflect current
costs.
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The level of pressure on the Children, Schools and
Families budget is not unusual for this service and is indicative
that the budget is about right.
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The budgets for public health, new to the Council,
are being checked carefully in order to align to need and some
aspects are subject to ongoing discussion with the Clinical
Commissioning Group.
ACTION: The Head of Democracy Services undertook to
ask the Director of Environment and Regeneration what the
Council’s financial position is in relation to targets on
waste and recycling.
Task group members noted that the review of the
commercial waste service would be reported to a future meeting of
the task group.
Capital programme 2012-16
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Modelling of demand for school places has become
more sophisticated and the numbers predicted for secondary schools
has reduced compared to initial estimates
Savings 2013-14
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The savings in adult social care (page 31) that have
been flagged as “red” are at risk of not being achieved
due to a combination of factors. Some of these will be deferred and
other options brought forward to address the budget gap
Miscellaneous debt update
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Members commented that Table 2 on page 39 shows a
steady rise in the level of miscellaneous debt over the past four
years. The Director replied that a significant part of this is due
to housing benefit debts and that this will continue to grow. In
response to a question, she added that the responsibility for
dealing with the most complex housing benefit claims is likely to
remain with the Council rather than pass to government and these
claimants are the most likely to incur debts. She asked Members to
note that more than £1.6m has been recovered from ongoing
benefit (page 41, paragraph 4.5).
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In response to a comment about how provision is made
for bad and doubtful debts (Table at paragraph 6.3), the Director
offered to include in future reports the level of debt that is
written off. ACTION: Director of Corporate Services
Reserves
Members noted that revenue reserves will decrease and some of
the capital reserves will increase.
Cash flow
Members noted the cash flow statement that was circulated by
email. The Director said that officers are still working to make
the statement easier to understand.