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Agenda and draft minutes

Venue: Committee Rooms CDE, Merton Civic Centre, London Road, SM4 5DX

Items
No. Item

1.

Apologies for absence

Minutes:

No apologies received.

 

2.

Declarations of pecuniary interest

Minutes:

There were no declarations of pecuniary interest.

 

3.

Minutes of the previous meeting pdf icon PDF 118 KB

Minutes:

The minutes of the previous meeting were agreed. However, Cllr Mundy requested that the minutes be updated with a few clarifications.

 

In response to Panel Member questions about street cleaning and fly tipping (page 3), it was clarified that Pollards Hill is one of the areas in the East of the borough that the Council is paying for side waste removal outside the contract.

 

Officers committed to action on the matter of user journeys, web improvements and increasing the limit for uploads via mobile phones (page 4).

 

4.

Matters arising from the minutes pdf icon PDF 75 KB

Minutes:

The Director of Environment and Regeneration commented on the active work being undertaken following the recommendations from the Panel in October. 

 

One of the scrutiny recommendations agreed by Cabinet (Para 2.11) was to involve a scrutiny representative in meetings between the Council and Clarion. This matter has been discussed with the Chair outside of the meeting and she has agreed to be the scrutiny representative in those meetings.

 

5.

Clarion Housing Group: Regeneration

Presentation by Clarion Housing followed by Q&A

Minutes:

The Chair welcomed and thanked Paul Quinn,Director of Merton Regeneration for Clarion Housing, for facilitating today’s visits to the three regeneration sites. The Councillors all found it extremely useful and informative.

 

Paul Quinn gave the following updates with regards to the regeneration sites;

 

·         Eastfields– Clarion will be submitting the planning application for 197 homes just after Christmas. These are earmarked for the existing community, with 330 families to rehouse in total. Community centre and Energy centre. Underground refuse system at Eastfields and High Path estates.

 

·         Ravensbury- Ravensbury Live web browser. Sustainable drainage system. Community centre. First new homes completed around June 2020. Phases 2-4 submitted for November Planning Committee.

 

·         High Path – Extensive study of the local area, what design features work well. Phase 1 underway building over 134 homes, construction are on site with completion expected in 18-20 months. All entrances will be designed the same irrespective of social or private housing tenants.

 

The Chair then invited speakers to share their views on the regeneration plans;

 

·         Cypren Edmunds, High Path Residents Association - Residents feel there has been a lack of transparency. No residents were part of the discussion of the financial model or consultation. Raynsford review reflects this kind of disenfranchisement. Fire doors installed a year ago have recently been replaced due to not being fit for purpose. There needs to be an overhaul of the financial offer or residents will be penalised.

 

·         Eve Cohen – Lack of toilet and bathroom provision in High Path. 3 and 4 bedroom properties only have one toilet. Sanitary provision has improved through the years, why can it not continue to improve? Will private properties feature en-suite plus extra provision? Although it is too late for High Path phases 1 and 2, can more consideration be given to phases 3 and 4?

 

·         Sara Sharp – Issue with heights Currently High Path is an island and it needs to be stitched back into the fabric of the street and community. Consultation has not been wide enough. Should have been designed as a whole - Residents don’t know what phase 3 will look like. There is a push from Government for better quality – there should not be a divide and materials should be equal for social housing and luxury/private homes.

 

Paul Quinn responded to the speakers comments;

 

·         We are building some of the most energy efficient properties in South London. They are insulated well, air tight, part of the district heat network and there will be underfloor heating in every home.

·         Residents offer is key. Clarion made considerable effort to consult and the resident offer has been well received.

·         With regards to bathrooms, we are working to National Design Standards.

·         The tallest building we have is ten storeys.

·         We are knitting High Path back into the surrounding area. We undertook a space syntax which indicated people walk around High Path, not through it. We have planned a much more accessible estate.

·         Fire safety – We are responding to legislation  ...  view the full minutes text for item 5.

6.

Single Use Plastics - Action Plan pdf icon PDF 46 KB

Minutes:

The Assistant Director for Infrastructure and Technology presented the update.

In response to Panel Members questions, the AD for Infrastructure and Technology explained that difficulties have arisen as the work sits across two directorates.

 

The AD for Infrastructure and Technology agreed to return in the future with an updated plan detailing the objectives and measures of success.

 

7.

Budget/Business plan scrutiny (Round 1) pdf icon PDF 57 KB

Additional documents:

Minutes:

After inviting questions of clarification from the Panel, the Director of Corporate Services explained the following;

 

·         Deficit created by the Dedicated Schools Grant is assumed to be around 9 million.

·         Council Tax – The 2% precept is ring fenced for Adult Social Care.

·         New procurement strategy enables a small release of capacity/resources.

 

The Director of Environment and Regeneration confirmed there will be a consultation about Wimbledon Park and the other paddling pools/interactive water features in the borough.

 

Discussing ENV1920-01 which is the Parking services application to change Merton’s PCN charge band from band B to band A.

There was the additional request for information about where Merton Council sits in council rankings of parking services income in the country. 

Action: The Director of E&R agreed to provide this outside the meeting

 

Councillor Daniel Holden raised a motion with regards to ENV1920-01 which is the Parking services application to change Merton’s PCN charge band from band B to band A. Councillor Holden proposed this The motion was seconded by Councillor David Dean and debated by the Panel.

 

Panel unanimously RESOLVED to make the following reference to Cabinet:

 

“This Panel recommends to Cabinet that the proposed saving of ENV1920-01 be accepted on the proviso that the key locations that give rise to PCN’s are checked and reviewed by the Highways inspectors to ensure that the appropriate signage, layout and road markings are clear and therefore not unfairly penalising residents.

Once the review is concluded, the results should be brought to the Sustainable Communities Overview & Scrutiny Panel for comment”.

 

8.

Bishopsford Road Bridge update pdf icon PDF 500 KB

Minutes:

The Assistant Director for Sustainable Communities introduced the update and stated that the Council is still waiting for the report conclusion into the causes and what led to the bridges collapse. A report investigating whether the bridge needs to be repaired or replaced all together is also underway. Regular updates are online at www.merton.gov.uk/bishopsfordbridge

 

 

9.

Town Centre regeneration

Presentation by FutureMerton

Minutes:

The Head of Future Merton gave a presentation on the plans for Morden.  In response to Panel Members questions he also clarified;

 

·         Mitcham has seen £7m investment in transport and public realm and the next stage will be to work on a long term plan for new development investment.

·         Shop front improvements are planned for Merton High Street, complimenting the High Path regeneration utilising CIL from nearby developments. South Wimbledon is also proposed to be designated as a local town centre in the new Local Plan.

10.

Performance Monitoring pdf icon PDF 55 KB

Additional documents:

Minutes:

A Panel Member asked how fly tips removed within 24 hours are monitored.

The Director of Environment and Regeneration replied that fly tips are reported via CRM through to Echo and then recorded back into CRM when collected by Veolia. Due to the high volume, we cannot check every single one has been completed therefore we accept that some residents may find they have not all been collected.

 

The Assistant Director of Public Space added that are some peculiarities within the data that are being looked into (i.e. private land, requiring different arrangements etc.) Action: The Assistant Director of Public Space agreed to report back any significant anomalies.

 

A Panel Member queried the still high levels of litter and detritus. The Assistant Director of Public Space agreed they were high but are moving in the right direction. The plan implemented in the East of the borough is bringing improvement and we are grading more stringently so we maintain that pressure to deliver. We are also looking at electric mechanised sweeping apparatus pilot for waste as an option.

 

11.

Work Programme pdf icon PDF 110 KB

Minutes:

The work programme was agreed.