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Agenda, decisions and draft minutes

Venue: Committee rooms C, D & E - Merton Civic Centre, London Road, Morden SM4 5DX. View directions

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies were received from the Leader and Deputy Leader of the Council.  The meeting was chaired by Cabinet Member for Regeneration, Housing and Transport.

 

 

 

2.

Declarations of pecuniary interest

Minutes:

There were no declarations of interest.

3.

Minutes of the previous meeting

Minutes:

RESOLVED: That the minutes of the meeting held on 3 June 2019 are agreed as an accurate record.

The Chair advised that item 8 would be considered first, followed by item 16, due to the number of speakers in attendance, with the remaining items following as listed in the agenda.

 

For ease of reference, the items are listed below as they appeared in the agenda.

 

 

4.

Reference from the Sustainable Communities Overview and Scrutiny Panel – Public health, air quality and sustainable transport - a strategic approach to parking charges pdf icon PDF 67 KB

Decision:

RESOLVED:

 

That the reference made by the Sustainable Communities Overview and Scrutiny Panel as set out in paragraphs 2.9 to 2.13 of the report be taken into account when make decisions on the strategic approach to parking charges.

 

Minutes:

At the invitation of the Chair, Councillor Natasha Irons, Chair of the Sustainable Communities Overview and Scrutiny Panel presented the reference report to the Cabinet, giving an overview of the discussion which had taken place at the Panel meeting, highlighting some of the points raised by the speakers, and outlining the recommendations contained in the reference report.

 

The Cabinet Member for Adult Social Care, Health and the Environment thanked Cllr Irons and the Scrutiny Panel Members and advised that he would address the points made in his presentation on the following item.

 

RESOLVED:

 

That the reference made by the Sustainable Communities Overview and Scrutiny Panel as set out in paragraphs 2.9 to 2.13 of the report be taken into account when make decisions on the strategic approach to parking charges.

 

5.

Emissions, public health and air quality a review of parking charges 4 pdf icon PDF 7 MB

Additional documents:

Decision:

RESOLVED:

 

1.      That the responses made during the formal consultation process alongside any further references and considerations raised by the Sustainable Communities Overview and Scrutiny Panel be considered.

2.      That further to the consultation process, the proposed charges set out in appendix 7 of the Cabinet report, including the following amendments, be agreed:

                       i.        Controlled Parking Zones: VNE, VNS, VN, VQ, VSW, VSW1, and VSW2, be re-categorised from Tier 1 to Tier 2 (as set out in Appendices 7 d & e of the Cabinet report)

                      ii.        That off street car parking charges in Queens Road Wimbledon and St Georges car park are reduced from the current £3 flat rate fee from 6.00pm to 11 pm to a £2 flat fee (as set out  in Appendix 7 b of the Cabinet report).

                     iii.        The proposed charges for on street parking in appendix 7 (a) of the Cabinet report are approved.

                     iv.        The proposed charges for off street parking in appendix 7 (b) of the Cabinet report are approved.

                      v.         The proposed charges for Permits set out in appendix 7 (c-f) of the Cabinet report are approved.

3.             That authority be delegated to the Director of Environment and Regeneration, in consultation with the Cabinet Member for Regeneration, Housing and Transport, to finalise any operational matters in relation to the implementation of the proposals set out in the Cabinet report.

4.             That the changes are introduced with effect from 1st September 2019, or as soon as practicable thereafter.

 

Minutes:

The Cabinet Member for Adult Social Care, Health and the Environment presented the report which set out a strategic approach to parking charges.  He thanked the officers involved in the development of the policy and detailed the rationale for the review, which had followed a recommendation in the Council’s Air Quality Action Plan, agreed in 2018, to review parking charges as a tool to tackle poor air quality in the borough.  Respondents to the consultation as part of the review had agreed that tackling poor air quality was a priority.  The issue had recently risen up the national agenda and the Council had approved a cross-party motion to declare a climate emergency at its meeting on 10 July.  The Council had limited levers available to tackle emissions and it was important to maximise those levers to encourage increased use of sustainable transport and a shift away from the most polluting vehicles.  The Council’s Diesel Levy was a way of tackling the latter of the two, and the review of parking charges a way of tackling the former.

 

The Cabinet Member addressed the criticism around fairness and why proposed charges were higher in certain areas of the Borough.  The PTAL rating used to determine levels was an appropriate tool, currently used in assessing the accessibility of public transport in determining planning applications.  Often a high PTAL rating would result in some developments being car free due to having better transport links.  Following the consultation, several zones in Wimbledon had been reclassified following the a review of their PTAL ratings.

 

The Cabinet Member advised that this policy was just one part of a wider package of measures that the Council was undertaking, including work being done to tackle idling, the establishment of a clean air zone in Wimbledon town centre, and working with TfL to encourage the introduction of cleaner buses.  The Leader of the Council would be writing to TfL to press for more urgency on this last point.  However the Cabinet Member was open to hearing from colleagues on additional measures which could be considered.

 

The Cabinet Member went on to address the points made in the Scrutiny reference report.  In relation to transport accessibility, officers were currently talking to TfL on improving step free access across the borough, which the Cabinet Member for Equalities had raised as one of her priorities at the Council meeting on 10 July.  The most recent Residents’ Survey had showed that residents do rate the current public transport provision in the Borough.

 

In respect of the impact on the elderly, the Cabinet Member drew the Cabinet’s attention to the comprehensive Equality Impact Assessment which had been undertaken.  He and the Cabinet Member for Regeneration, Housing and Transport had asked officers to look at work being done by other boroughs on this issue.  There were currently a range of measures to address and this would continue to be kept under review should the proposals be agreed. 

 

In respect of the additional evidence requested, the Cabinet  ...  view the full minutes text for item 5.

6.

Scrutiny task group review of road safety around schools pdf icon PDF 59 KB

Additional documents:

Decision:

RESOLVED:

 

1.    That the report and recommendations arising from the scrutiny review of road safety around schools in Merton undertaken by the Overview and Scrutiny Commission, as set out in the Cabinet report, be considered and noted.

2.    That the Cabinet response to the recommendations take the form of an action plan, to be drawn up by officers in consultation with the relevant Cabinet Members.

3.    That the action plan be reported to a future meeting of the Cabinet for approval prior to submission to the Overview and Scrutiny Commission.

Minutes:

At the invitation of the Chair, Councillor Peter Southgate, the Chair of the Overview and Scrutiny Commission, and Helen Forbes, Parent Governor Representative and Chair of the Task Group, presented the report giving an overview of the process for gathering evidence and outlined the proposals made by the Task Group.

 

The Chair thanked the speakers and the Task Group for their contributions.   It was acknowledged that road safety around schools was an issue to be addressed, and that work was underway to pilot recommendation 14 in the report.  An action plan would be brought forward to a future Cabinet meeting to address levels of car usage around schools and to encourage more sustainable modes of transport.

 

The Cabinet Member for Schools and Adult Education welcomed the report and advised that she would be talking to schools to get their thoughts on how the Council can support them further and encouraging take-up of the TfL STAR accreditation programme.

 

The Cabinet welcomed the report and the recommendations made by the Task Group.  It was noted that roads around schools in Merton were relatively safe but that the Council can always look to improve. 

 

RESOLVED:

 

1.    That the report and recommendations arising from the scrutiny review of road safety around schools in Merton undertaken by the Overview and Scrutiny Commission, as set out in the Cabinet report, be considered and noted.

2.    That the Cabinet response to the recommendations take the form of an action plan, to be drawn up by officers in consultation with the relevant Cabinet Members.

3.    That the action plan be reported to a future meeting of the Cabinet for approval prior to submission to the Overview and Scrutiny Commission.

7.

Transition from children's to adult services for children with special educational needs and disability scrutiny task group report. pdf icon PDF 73 KB

Additional documents:

Decision:

RESOLVED:

 

1.    That the report and recommendations arising from the scrutiny review of Transitions from Children’s to Adult Services for children with special educational needs and disability, as set out in the Cabinet report, be considered and noted.

2.    That the recommendations be implemented through an action plan, to be drawn up by officers in consultation with the relevant Cabinet Members.

3.    That the action plan be reported to a future meeting of the Healthier Communities and Older People Scrutiny Panel for consideration.

Minutes:

At the invitation of the Chair, Councillor Rebecca Lanning, Chair of the Task Group introduced the report, outlining the work of the task group and the recommendations contained in the report.

 

The Cabinet Member for Children’s Services welcomed the report and acknowledged the challenges for those with special educational needs to transition from children to adult services and the Council was committed to working with its partners to ensure that this transition was as smooth as possible.  It was acknowledged that the service had some areas for improvement and therefore this review was timely.  She suggested that any future task groups of this nature would benefit from involving more young people and user voices in formulating recommendations.

 

The Cabinet Member for Adult Social Care, Health and the Environment thanked the Chair and Members of the Task Group.  He had met with colleagues and discussed the proposals and was happy to recommend to the Cabinet that they be adopted.

 

The Director of Children Schools and Families advised the Cabinet that the report referred to an independent SEND inspection and that inspection had now taken place.  Although the results of the inspection had not been made public, the Director was confident the Council would be able to address all the recommendations made by the Task Group.

 

RESOLVED:

 

1.    That the report and recommendations arising from the scrutiny review of Transitions from Children’s to Adult Services for children with special educational needs and disability, as set out in the Cabinet report, be considered and noted.

2.    That the recommendations be implemented through an action plan, to be drawn up by officers in consultation with the relevant Cabinet Members.

3.    That the action plan be reported to a future meeting of the Healthier Communities and Older People Scrutiny Panel for consideration.

8.

Children and Young People's Plan 2019-23 pdf icon PDF 79 KB

Additional documents:

Decision:

RESOLVED:

 

That Cabinet recommends the Children and Young People’s Plan (CYPP) 2019-23 for adoption by the Council at its meeting on 18 September 2019.

Minutes:

The Cabinet Member for Children’s Services introduced the item which set out the refreshed Children and Young People’s Plan for 2019-23.  She gave some background to the work of the Merton’s Children’s Trust, which brought together partners across the Borough to set joint priorities for Merton’s children and young people.  It was felt that the consultation on and construction of the Plan for the next four years should be led by young residents and Young Inspectors to demonstrate the Council’s commitment to the young residents.  It would also be those young residents who would be scrutinising the action plan and holding the Council accountable for progress against the actions.  The Cabinet Member thanked the Youth Participation team and all the young people involved in producing the Plan.

 

At the invitation of the Chair one of the Young Inspectors, Martin Miranda-Antelo, addressed the Cabinet and talked about the process for consulting on and constructing the Plan.  The young people had worked collaboratively with the Policy and Partnerships team and the Children’s Trust, and the Plan had been reduced from 64 to 13 pages to make it more accessible to young people.  A Borough-wide consultation had taken place with schools and the Merton Youth Parliament giving them an opportunity to voice their concerns and aspirations and comment on the draft plan before presenting it to the Children’s Trust Board for consideration.  Martin thanked the Cabinet Member and the officers involved for their support in the construction of the Plan.

 

The Director of Children, Schools and Families advised that the detailed action plan, to be appended to the Plan, would be considered at the Children’s Trust shortly.

 

The Cabinet welcomed the report and the important role that the young people had played in the consultation process.

 

The Chair thanked all those present for their contributions.

 

RESOLVED:

 

That Cabinet recommends the Children and Young People’s Plan (CYPP) 2019-23 for adoption by the Council at its meeting on 18 September 2019.

9.

Merton Health and Wellbeing Strategy 2019 - 2024 pdf icon PDF 234 KB

Additional documents:

Decision:

RESOLVED:

 

That the Health and Wellbeing Strategy 2019-2014 be approved for publication.

Minutes:

The Cabinet Member for Adult Social Care, Health and the Environment presented the report which set out a refreshed Health and Wellbeing Strategy for 2019-2014.  He thanked the officers for their work on the Strategy and outlined the work carried out and the recommendations.

 

RESOLVED:

 

That the Health and Wellbeing Strategy 2019-2014 be approved for publication.

10.

Integrated adult mental health services section 75 agreement pdf icon PDF 96 KB

Additional documents:

Decision:

RESOLVED

 

1.    That the drivers for the further integration of health and adult social care be noted.

2.    That the renewal of the integrated adult mental health arrangements under section 75 of the NHS Act 2006 be approved.

3.    That authority be delegated to the Director of Community & Housing to finalise the terms of the agreement.

Minutes:

The Cabinet Member for Adult Social Care, Health and the Environment presented the report which set out a proposal to renew the arrangements for integrated adult mental health services with South West London & St George’s Mental Health NHS Trust (the Trust), which had received good feedback from users.  The Cabinet Member thanked the officers involved and outlined the recommendations.

 

RESOLVED

 

1.    That the drivers for the further integration of health and adult social care be noted.

2.    That the renewal of the integrated adult mental health arrangements under section 75 of the NHS Act 2006 be approved.

3.    That authority be delegated to the Director of Community & Housing to finalise the terms of the agreement.

11.

Approval of Merton's Local Development Scheme 2019-22 pdf icon PDF 100 KB

Decision:

RESOLVED:

 

1.    That, following advice from the Borough Plan Advisory Committee on 6th June 2019, Cabinet recommends that Council approve the high level project plan for creating planning policy documents, known as Merton’s Local Development Scheme (LDS) at its meeting on 18 September 2019.

2.    The project plan and timetable (Local Development Scheme) to take effect on 19 September 2019, replacing the Council’s LDS 2016-19.

3.      That Council delegates authority to the Director of Environment and Regeneration in consultation with the Cabinet Member for Regeneration, Housing and Transport, and the Chair and Vice Chair of the Borough Plan Advisory Committee, to make any amendments to the Local Development Scheme.

Minutes:

The Chair introduced the report which set out a project plan and timetable for the approval of Merton’s Local Development Scheme (LDS).  The adoption of the Mayor of London’s London Plan had been delayed and as the Council’s LDS had to be compatible with the Mayor’s Plan, the proposed timetable for adoption of the Council’s Plan had been amended to reflect this.  It was noted that the Mayor of London had set challenging housing targets for Merton and the Council had made representations to the Mayor of London in terms of achievability of those targets. 

 

RESOLVED:

 

1.    That, following advice from the Borough Plan Advisory Committee on 6th June 2019, Cabinet recommends that Council approve the high level project plan for creating planning policy documents, known as Merton’s Local Development Scheme (LDS) at its meeting on 18 September 2019.

2.    The project plan and timetable (Local Development Scheme) to take effect on 19 September 2019, replacing the Council’s LDS 2016-19.

3.      That Council delegates authority to the Director of Environment and Regeneration in consultation with the Cabinet Member for Regeneration, Housing and Transport, and the Chair and Vice Chair of the Borough Plan Advisory Committee, to make any amendments to the Local Development Scheme.

12.

Merton's Neighbourhood Fund project selection 2019-20 pdf icon PDF 207 KB

Additional documents:

Decision:

RESOLVED:

 

That CIL Neighbourhood Fund money be allocated to individual projects received through the 2019 Neighbourhood Fund spring consultation in line with Merton Council’s approved Neighbourhood Fund criteria and as set out in the Cabinet report and in Appendix 1 to the Cabinet report.

Minutes:

The Chair presented the report, which set out recommendations for the allocation of Community Infrastructure Levy (CIL) Neighbourhood Fund monies to individual projects which had been assessed against the Council’s Neighbourhood Fund criteria, with the key objective of bridging the gap between the east and west of the Borough.  The Director of Environment of Regeneration advised that the proposals related to one element of the overall CIL monies, the other larger element being the funding for strategic items.  Officers were currently working on a proposal to bring forward to Members for their consideration on the use of a proportion of these monies to fund additional tree planting to further mitigate the impact of air quality in the Borough.

 

The Cabinet welcomed the proposals, which included funding for Merton Priory which was an important historical site in the Borough.

 

RESOLVED:

 

That CIL Neighbourhood Fund money be allocated to individual projects received through the 2019 Neighbourhood Fund spring consultation in line with Merton Council’s approved Neighbourhood Fund criteria and as set out in the Cabinet report and in Appendix 1 to the Cabinet report.

13.

Highway Works & Service Contract pdf icon PDF 127 KB

Additional documents:

Decision:

RESOLVED:

 

1.    That the award of the new contract for delivery of Highway Works and Services within Merton to the contractor that submitted the highest quality tender, as outlined in the confidential Appendix 1 be approved. The initial period is for seven years starting subject to the extension of the existing contract, 1 March 2020 at the latest with an estimated value of £35m  with the option to extend for an additional three years at a total estimated value of £50m for the life of the contract.

2.    That authority is delegated to the Director of Environment and Regeneration, after consultation with the Cabinet Member for, Regeneration Housing and Transport, to approve any further matters relating to the contract award and the additional three years extension.

 

Minutes:

The Chair presented the report, which set out recommendations for the award of a new contract for Highways Works and Service following an extensive procurement process.

 

RESOLVED:

 

1.    That the award of the new contract for delivery of Highway Works and Services within Merton to the contractor that submitted the highest quality tender, as outlined in the confidential Appendix 1 be approved. The initial period is for seven years starting subject to the extension of the existing contract, 1 March 2020 at the latest with an estimated value of £35m  with the option to extend for an additional three years at a total estimated value of £50m for the life of the contract.

2.    That authority is delegated to the Director of Environment and Regeneration, after consultation with the Cabinet Member for, Regeneration Housing and Transport, to approve any further matters relating to the contract award and the additional three years extension.

 

14.

Variation to existing highways works and service contract to extend for up to 6 months pdf icon PDF 80 KB

Decision:

RESOLVED:

 

1.         That a variation to the current Highway Works and Services Term Contract with F M Conway for an extension of up to 6 months from 31 August 2019 be approved, as provided for in CSO 27 of the Contract Standing Orders (CSO) and in particular S.27.12.2 in line with the procurement activities currently on going for a new contract to be in place. This is to allow enough time for mobilisation after contract award.

2.         That authority to approve the specific terms of the variation be delegated to the Director of Environment and Regeneration.

Minutes:

The Chair presented the report which set out a proposed extension to the current Highways Works and Service contract for six months.  The Director of Environment and Regeneration advised the Cabinet that although the requested extension was for up to six months, the whole six month period may not be required and the purpose was to enable a smooth transition between the current and new contract.

 

RESOLVED:

 

1.         That a variation to the current Highway Works and Services Term Contract with F M Conway for an extension of up to 6 months from 31 August 2019 be approved, as provided for in CSO 27 of the Contract Standing Orders (CSO) and in particular S.27.12.2 in line with the procurement activities currently on going for a new contract to be in place. This is to allow enough time for mobilisation after contract award.

2.         That authority to approve the specific terms of the variation be delegated to the Director of Environment and Regeneration.

15.

Floating Car Club Expansion pdf icon PDF 120 KB

Decision:

RESOLVED:

 

1.    That the launch of DriveNow and Ubeeqo Car Clubs in Merton be agreed.

2.    That the permit fee for floating car clubs paid to the council be fixed at £1,260 pa per vehicle for a three year period to the end of March 2023.

3.    That a 20% time limited discount for “electric only” vehicles on the full floating permit fee be agreed for a three year period to the end of March 2023.

4.    That authority be delegated to the Director of Environment and Regeneration to approve the launch of additional accredited car clubs in Merton on a phased basis in consultation with the Cabinet Member.

 

Minutes:

The Chair presented the report which set out a proposal to launch car clubs in the Borough to encourage more flexible, sustainable modes of transport and tackle emissions.

 

The Cabinet welcomed the proposals which would provide a means of nudging residents towards behaviour change which would be ultimately beneficial.  It was acknowledged that this behaviour change would take some time and therefore, in response to Members, the Director advised that use of parking spaces in the Borough would be monitored and officers would work with the car club providers to ensure an even spread of the facilities across the Borough.  The Cabinet sought clarification on whether the car clubs used certain exclusion criteria and in response the Director advised that officers would look into this point to ensure that the service was as accessible as possible.

 

RESOLVED:

 

1.    That the launch of DriveNow and Ubeeqo Car Clubs in Merton be agreed.

2.    That the permit fee for floating car clubs paid to the council be fixed at £1,260 pa per vehicle for a three year period to the end of March 2023.

3.    That a 20% time limited discount for “electric only” vehicles on the full floating permit fee be agreed for a three year period to the end of March 2023.

4.    That authority be delegated to the Director of Environment and Regeneration to approve the launch of additional accredited car clubs in Merton on a phased basis in consultation with the Cabinet Member.

 

16.

Disposal of Worsfold House, Mitcham pdf icon PDF 74 KB

Additional documents:

Decision:

RESOLVED:

 

1.    That the Worsfold House Site be declared surplus to Council requirements.

2.    That the disposal of Worsfold House Site by private treaty on the main terms identified within the confidential appendix of this report be approved.

3.    That authority be delegated to the Director of Environment and Regeneration to approve any variation in these terms.

4.    That the Council assist the existing tenants of Worsfold House impacted by the disposal to identify suitable alternative accommodation where appropriate.

Minutes:

At the invitation of the Chair, Sarah Henley, Estifanos Habtesellasie and Michael Turner spoke on behalf of Merton Centre for Independent Living (Merton CIL) and in support of retaining the facility at Worsfold House.  They understood the need for housing but urged the Council to support the facility that provided valuable services and support for disabled people in Merton.

 

The Chair thanked all the speakers for their contributions and asked Cabinet Members to not to refer to the exempt information contained in the appendices so that the meeting could remain in public.

 

The Director of Environment and Regeneration presented the report which set out a proposal to dispose of Worsfold House at best consideration to Clarion Housing to facilitate and accelerate the regeneration of the Eastfields estate by providing decant housing, for which planning permission had already been granted, and which would deliver significant benefits to the area by increasing the supply of decent housing.  The Director drew Members attention to the Equality Impact Assessment (EIA) and reminded them of their Public Sector Equality Duty to consider the impact of the proposals on those groups with protected characteristics under the Equalities Act and weigh up any potential impact against the benefits of the proposal.  The EIA identified some negative impacts of the proposal, as the building was currently let to Merton CIL and a number of organisations with protected characteristics.  If approved, November would be the earliest point at which any impact would be expected as the site was subject to planning processes thing would happen due to it still being subject to planning.  Officers were currently working with Merton CIL and other tenants of Worsfold House to identify suitable alternative accommodation and would continue to help in any way possible as it was recognised that these groups carried out important work in the Borough.  It was the view of officers that the impact was proportionate to outcomes sought to be achieved by the proposals.

 

The Chair, in his capacity as Cabinet Member for Regeneration, Housing and Transport, highlighted the importance of the proposal for the delivery of much needed homes and the regeneration of Eastfields estate.  However the important work carried out by organisations like Merton CIL for residents in the Borough was recognised and welcomed.  Therefore it was proposed to add a fourth recommendation to assist in any way possible the existing tenants of Worsfold House impacted by the disposal to identify suitable alternative accommodation where appropriate.  In response to questions from Cabinet Members, the Director clarified how the site was integral to the completion of the overall regeneration of the area and that officers would be speaking directly to affected community groups to support them to identify alternative accommodation.

 

The Cabinet Member for Adult Social Care, Health and the Environment echoed the comments made by the Chair.  The Council recognised the work of Merton CIL and any new accommodation identified would need to be accessible and he would be working with relevant officers to ensure that this  ...  view the full minutes text for item 16.

17.

Outturn 2018-19 pdf icon PDF 950 KB

Decision:

RESOLVED:

 

1.    That the revenue outturn for 2018/19 be noted.

2.    That the outturn position on Capital be considered and the slippage into 2019/20 and other adjustments detailed in Appendix 2C and Section 7 of the Cabinet report be approved.

Minutes:

The Director of Corporate Services presented the draft revenue outturn report for the 2018/19 financial year, drawing Members attention to the General Fund underspend of £7.7m, the work being carried out by officers on amending the forecasting to ensure a more accurate picture would be recorded for the next financial year and the proposals for reallocation of the underspend to ease some of the financial pressures on Children and Adults Services.  The Council was subject to the Council’s external audit and the results of that audit would be reported to the Standards and General Purposes Committee on 25 July.  Some monies were expected back from the Business Rates pilot, which would be put back into the Council’s reserves and it was anticipated that this would approximately £3.8m, however the final figure would be subject to the returns of all the boroughs in the pilot.  Any adjustments required would be made in the 2019/20 financial year.

 

The report showed a deficit in the Dedicated Schools Grant and this had been raised as an issue with Ministers urging them to looking at what can be done to address the shortfall in funding.  Officers were also working with colleagues across the South London region at ways in which to address this issue, which did not just affect Merton.   The Director drew the Cabinet’s attention to the section on Capital spend and the proposal to agree the slippage into future years spending.  It was hoped that going forward the Council would be given a clean bill of health with its annual accounts, although there may be some issues with outstanding benefits claims, and officers were waiting on advice from the Department of Work and Pensions.

 

RESOLVED:

 

1.    That the revenue outturn for 2018/19 be noted.

2.    That the outturn position on Capital be considered and the slippage into 2019/20 and other adjustments detailed in Appendix 2C and Section 7 of the Cabinet report be approved.

18.

Financial Monitoring May 2019 pdf icon PDF 531 KB

Decision:

RESOLVED:

 

1.    That the financial reporting data relating to revenue budgetary control, showing a forecast net overspend at year end of £1.98 million, 0.11% of gross budget be noted.

2.    That the contents of Section 4 of the Cabinet report be noted and the amendments below be approved:

 

Scheme

2019/20 Budget

2020/21 Budget

Narrative

Corporate Service

 

 

 

Spectrum Spatial Analysis (GIS)

120,000

(60,000)

Merton Improvement Board £60k funding and re-profiling

Children, Schools and Families

 

 

 

Primary ASD Base

200,000

(200,000)

Re-profiled in line with projected spend

Total

320,000

(260,000)

 

 

3.    That releases from Outstanding Council Programme Board (OCPB) reserve of £152,007 relating to Project Management and £149,219 relating to SCIS - Post Go Live be approved.

4.    That the release from the Outstanding Council Programme Board (OCPB) reserve of £181,422 relating to the Community and Housing MIB project bid for the scanning and digital archiving of files be approved.

5.    That the release of £100k that was set aside in the Culture, Environment & Planning Contribution reserve to meet the demolition costs of Battle Close be approved. Demolition of the site has now been completed.

6.    That the release of £150k that was set aside in the Culture, Environment & Planning Contribution reserve to contribute towards projects to promote long-term sustainable transport provision in Council–managed car parks be approved. This includes the provision of charging points for electric vehicles, cycle storage, pedestrian safety and help points across all relevant car parks.

7.    That a virement of £52k from Parking Services to Regulatory Services be approved. As part of the Air Quality Action Plan 2018-23 Cabinet previously agreed the recommendations, which included the recruitment of an Air Quality Officer, to be funded from the revenue generated from the vehicle emissions charge.

8.    The virement of £102k from the Children and Education grant reserve to social care budgets be approved.

9.    The virement of £631k from the vulnerable children's social worker team (VCT) to safeguarding and care planning team 6 be approved.

Minutes:

The Director of Corporate Services presented the report which set out the financial monitoring for periods 1 and 2 of the current financial year.  Officers were working closely with departmental colleagues to ensure reporting was correct, and how to address the predicted overspend.  The Director drew the Cabinet’s attention to the section on progress against delivery of savings for 2019/20; and the capital schemes, re-profiling and virements for approval. 

 

The Chair detailed the recommendations for virements, some of which contributed to sustainable transport and improving air quality by introducing electric car charging points and advised that the Cabinet that the demolition of Battle Close had now been completed.

 

RESOLVED:

 

1.    That the financial reporting data relating to revenue budgetary control, showing a forecast net overspend at year end of £1.98 million, 0.11% of gross budget be noted.

2.    That the contents of Section 4 of the Cabinet report be noted and the amendments below be approved:

 

Scheme

2019/20 Budget

2020/21 Budget

Narrative

Corporate Service

 

 

 

Spectrum Spatial Analysis (GIS)

120,000

(60,000)

Merton Improvement Board £60k funding and re-profiling

Children, Schools and Families

 

 

 

Primary ASD Base

200,000

(200,000)

Re-profiled in line with projected spend

Total

320,000

(260,000)

 

 

3.    That releases from Outstanding Council Programme Board (OCPB) reserve of £152,007 relating to Project Management and £149,219 relating to SCIS - Post Go Live be approved.

4.    That the release from the Outstanding Council Programme Board (OCPB) reserve of £181,422 relating to the Community and Housing MIB project bid for the scanning and digital archiving of files be approved.

5.    That the release of £100k that was set aside in the Culture, Environment & Planning Contribution reserve to meet the demolition costs of Battle Close be approved. Demolition of the site has now been completed.

6.    That the release of £150k that was set aside in the Culture, Environment & Planning Contribution reserve to contribute towards projects to promote long-term sustainable transport provision in Council–managed car parks be approved. This includes the provision of charging points for electric vehicles, cycle storage, pedestrian safety and help points across all relevant car parks.

7.    That a virement of £52k from Parking Services to Regulatory Services be approved. As part of the Air Quality Action Plan 2018-23 Cabinet previously agreed the recommendations, which included the recruitment of an Air Quality Officer, to be funded from the revenue generated from the vehicle emissions charge.

8.    The virement of £102k from the Children and Education grant reserve to social care budgets be approved.

9.    The virement of £631k from the vulnerable children's social worker team (VCT) to safeguarding and care planning team 6 be approved.

19.

Exclusion of the public

To RESOLVE that the public are excluded from the meeting during consideration of the following reports on the grounds that they are exempt from disclosure for the reasons stated in the reports.

Decision:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the meeting remained in public session.

Minutes:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the meeting remained in public session.

20.

Highway Works & Service Contract - Exempt appendices

Additional documents:

Decision:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the decision was taken in public.  The text of the decision is set out under item 13 above.

Minutes:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the decision was taken in public.  The text of the decision is set out under item 13 above.

21.

Disposal of Worsfold House, Mitcham - Exempt appendices

Additional documents:

Decision:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the decision was taken in public.  The text of the decision is set out under item 16 above.

 

Minutes:

Cabinet noted that the information contained in the exempt appendices would not be referred to as part of the discussion and therefore the decision was taken in public.  The text of the decision is set out under item 16 above.