Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
The proposal is to vary the Financial
Management System to take up the optional 2 year extension, add a
further 12 month extension, and add two new modules (Business Tax
Portal and Spend Analysis).
Varying the contract as proposed represents value for money as it
postpones the need for a new procurement exercise and the potential
cost and resource implications of onboarding a new supplier. It
also means the council gets the maximum possible benefit of the
previous procurement. The Business Tax Portal is required for the
Council to comply with the Government's 'Making Tax' Digital'
agenda, and the Spend Analysis module will make the Commercial
Services team more efficient and help to identify opportunities for
savings e.g. by packaging similar contracts.
The total value of the proposed variation is £500,000 and
this will bring the total value to over £2m.
RESOLVED:
1. That the the following modifications of the agreement between the Council and Advanced Business Software and Solutions Ltd be approved:
· Take up the optional 2 year extension that was provided for in the original contract.
· Add the ‘Spend Analysis’ and ‘Business Tax Portal’ modules.
· Extend the contract by a further period of one year (2023/4).
2. That the Resources team is authorised to raise a purchase order for the Business Tax Portal as soon as possible through January 2021 as we are mandated by HMRC to have this sub module operational by 1st April 2021.
Report author: Tom Davis
Publication date: 20/01/2021
Date of decision: 18/01/2021
Decided at meeting: 18/01/2021 - Cabinet
Effective from: 26/01/2021
Accompanying Documents: