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Agenda, decisions and minutes

Venue: Committee rooms C, D & E - Merton Civic Centre, London Road, Morden SM4 5DX

Items
No. Item

1.

Apologies for absence

Minutes:

No apologies were received.

 

 

 

2.

Declarations of pecuniary interest

Minutes:

There were no declarations of interest.

3.

Minutes of the previous meeting pdf icon PDF 62 KB

Minutes:

RESOLVED: That the minutes of the meeting held on 17 September 2018 were agreed as an accurate record.

 

Post-meeting note: Following a request from the Director for Community and Housing, the last paragraph on Page 1 of the minutes of the meeting held on 17 September has been amended to read “Following Feedback received, from the CEO of Merton centre for Independent Living had requested the inclusion of community care to the list of lead issues for focus as set out in the funding prospectus, and this was recommended to Cabinet for approval.

 

4.

Stage 2 consultation on Merton's new Local Plan pdf icon PDF 102 KB

Additional documents:

Decision:

RESOLVED:

A.   That Cabinet approved the second six week consultation on the new borough-wide Local Plan, to run for six weeks between October and December 2018.

B.   That approval for the final consultation documents was delegated to the Director of Environment and Regeneration in consultation with the Cabinet Member for Regeneration, Environment and Housing.

C.   That Cabinet resolved to agree BPAC’s recommendation to revise Merton’s Statement of Community Involvement 2006.

Minutes:

The Cabinet Member for Regeneration, Housing and Transport presented the report which had been discussed at the Borough Plan Advisory Committee. The Cabinet Member highlighted the need for further housing in the Borough.

 

At the invitation of the Chair, Councillor Aidan Mundy, Chair of the Borough Plan Advisory Committee advising that cross-party feedback had been sought during discussions. Councillor Mundy encouraged all present to respond to the consultation, the responses to which would be looked at in November. 

 

The Chair welcomed the cross-party approach that had been taken during the process.

 

RESOLVED:

A.   That Cabinet approved the second six week consultation on the new borough-wide Local Plan, to run for six weeks between October and December 2018.

  1. That approval for the final consultation documents was delegated to the Director of Environment and Regeneration in consultation with the Cabinet Member for Regeneration, Environment and Housing.
  2. That Cabinet resolved to agree BPAC’s recommendation to revise Merton’s Statement of Community Involvement 2006.

 

5.

Draft Business Plan 2019-23 pdf icon PDF 830 KB

Appendix 5 to follow

Decision:

RESOLVED:

1.    That Cabinet considered and noted the draft savings/income proposals (Appendix 3) put forward by officers and referred them to Overview and Scrutiny panels and Commission in November 2018 for consideration and comment.

2.    That Cabinet noted the proposed amendments to savings set out in Appendix 2 and incorporated the financial implications into the draft MTFS 2019-23.

3.    That Cabinet noted the latest draft Capital Programme 2019-23 detailed In Appendix 4 for consideration by Scrutiny in November and noted the indicative programme for 2023-28.

Minutes:

The Deputy Leader and Cabinet Member for Finance presented the report and thanked all involved for their work. The Cabinet Member highlighted the current Council finances and advised that £20 million of savings were required by 2022/23 and the report set out previously agreed savings to be analysed, capital programme information to be assessed and new savings that had been identified. The Cabinet Member advised that further savings would need to be looked at and noted the £2 million saving from the Environment and Regeneration division from the introduction of wheeled bins.

 

The Chief Executive advised that the Equality Impact Assessments had not all been completed to the desired standard before the meeting and therefore a change was required to the recommendations. The Chief Executive advised that the recommendations would therefore now be amended to note the recommendations, not to agree them. This would not affect the progress of the project and the Equality Assessments would be included when the report progressed to Scrutiny.

 

The Director for Corporate Services advised that Directors had been asked to review the current savings and a number of new savings had come forward. The maximum levels of Council Tax had been assumed in the budget, however it was currently unclear what would happen in regards to funding and so there remained a level of uncertainty. The Director advised they would look to bring forward further savings over the next few months.

 

The Cabinet Member for Community and Culture asked what the impact of Brexit would be, to which the Director for Corporate Services responded that there would be a paper at the Cabinet meeting in November to assess the potential impacts of Brexit.

 

RESOLVED:

1.    That Cabinet considered and noted the draft savings/income proposals (Appendix 3) put forward by officers and referred them to Overview and Scrutiny panels and Commission in November 2018 for consideration and comment.

  1. That Cabinet noted the proposed amendments to savings set out in Appendix 2 and incorporated the financial implications into the draft MTFS 2019-23.
  2. That Cabinet noted the latest draft Capital Programme 2019-23 detailed In Appendix 4 for consideration by Scrutiny in November and noted the indicative programme for 2023-28.

 

6.

Financial Report 2018/19 – August 2018 pdf icon PDF 654 KB

Decision:

RESOLVED:

A.   That Cabinet noted the financial reported data relating to revenue budgetary control, showing a forecast net overspend of £2.78million, 0.5% of gross budget.

B.   That Cabinet approved the virement of £160k between Parking Services and Future Merton in relation to work related to CPZs.

C.   That Cabinet noted the position in respect of the Capital Programme contained in Appendix 5b and approved the adjustments summarised in the Table below:

 

 

 Scheme

2018/19 Budget

2019/20 Budget

Narrative

Children, Schools and Families

Cricket Green expansion

(955,730)

955,730

Reflects the estimated programme post contract award

Secondary School Autism Unit (Harris Morden)

(160,000)

160,000

Reprofiled in accordance with anticipated spend

Unallocated SEN (Further SEN provision

(188,000)

188,000

Reprofiled in accordance with anticipated spend

Harris Academy Morden - Expansion

(143,560)

143,560

Reprofiled in accordance with anticipated spend

St Mark’s Academy

(200,000)

200,000

Reprofiled in accordance with anticipated spend

Perseid Expansion

152,000

0

Virement to cover additional costs of expansion

Harris Academy Wimbledon - Expansion

(1,142,940)

771,440

Virement to Cover Essential Works at PFI Schools

Harris Academy Morden - Essential Wks

104,000

0

Virement to Cover Essential Works at PFI Schools

Ricards Lodge - Essential Wks

15,000

0

Virement to Cover Essential Works at PFI Schools

Raynes Park - Essential Wks

79,000

0

Virement to Cover Essential Works at PFI Schools

Rutlish - Essential Wks

21,500

0

Virement to Cover Essential Works at PFI Schools

Environment and Regeneration

Bus Priority Scheme

150,000

0

New TfL Funding

School Keep Clear B750-7

190,480

£50k S106 remainder virement

Fleet Vehicles

(60,000)

Virement to School Keep Clear

Alley Gating

(1,510)

Virement to School Keep Clear

Street Trees

(2,310)

Virement to School Keep Clear

Street Lighting

(11,210)

Virement to School Keep Clear

Traffic Schemes

(5,600)

Virement to School Keep Clear

Surface Water Drainage

(2,700)

Virement to School Keep Clear

Footways

(18,110)

Virement to School Keep Clear

Anti Skid

(3,400)

Virement to School Keep Clear

Borough Roads

(44,710)

Virement to School Keep Clear

Total

(2,227,800)

2,418,730

 

Minutes:

The Deputy Leader and Cabinet Member for Finance presented the report and thanked all staff involved with the work. The Cabinet Member highlighted the current projected overspend of £2 and ¾ million in the Children Schools and Families division and advised that the report included ways in which this would be addressed.

 

The Director for Corporate Services advised that the savings progress and projections were being monitored.

 

The Cabinet Member for Regeneration Housing and Transport welcomed the work being done around safety outside of Schools and enforcement.

 

RESOLVED:

A.   That Cabinet noted the financial reported data relating to revenue budgetary control, showing a forecast net overspend of £2.78million, 0.5% of gross budget.

B.   That Cabinet approved the virement of £160k between Parking Services and Future Merton in relation to work related to CPZs.

C.   That Cabinet noted the position in respect of the Capital Programme contained in Appendix 5b and approved the adjustments summarised in the Table below:

 

 

 Scheme

2018/19 Budget

2019/20 Budget

Narrative

Children, Schools and Families

Cricket Green expansion

(955,730)

955,730

Reflects the estimated programme post contract award

Secondary School Autism Unit (Harris Morden)

(160,000)

160,000

Reprofiled in accordance with anticipated spend

Unallocated SEN (Further SEN provision

(188,000)

188,000

Reprofiled in accordance with anticipated spend

Harris Academy Morden - Expansion

(143,560)

143,560

Reprofiled in accordance with anticipated spend

St Mark’s Academy

(200,000)

200,000

Reprofiled in accordance with anticipated spend

Perseid Expansion

152,000

0

Virement to cover additional costs of expansion

Harris Academy Wimbledon - Expansion

(1,142,940)

771,440

Virement to Cover Essential Works at PFI Schools

Harris Academy Morden - Essential Wks

104,000

0

Virement to Cover Essential Works at PFI Schools

Ricards Lodge - Essential Wks

15,000

0

Virement to Cover Essential Works at PFI Schools

Raynes Park - Essential Wks

79,000

0

Virement to Cover Essential Works at PFI Schools

Rutlish - Essential Wks

21,500

0

Virement to Cover Essential Works at PFI Schools

Environment and Regeneration

Bus Priority Scheme

150,000

0

New TfL Funding

School Keep Clear B750-7

190,480

£50k S106 remainder virement

Fleet Vehicles

(60,000)

Virement to School Keep Clear

Alley Gating

(1,510)

Virement to School Keep Clear

Street Trees

(2,310)

Virement to School Keep Clear

Street Lighting

(11,210)

Virement to School Keep Clear

Traffic Schemes

(5,600)

Virement to School Keep Clear

Surface Water Drainage

(2,700)

Virement to School Keep Clear

Footways

(18,110)

Virement to School Keep Clear

Anti Skid

(3,400)

Virement to School Keep Clear

Borough Roads

(44,710)

Virement to School Keep Clear

Total

(2,227,800)

2,418,730